Privacy Policy

Effective Date: August 23, 2026
Last Updated: August 23, 2026

Mindful Bookkeeping, LLC ("Mindful Bookkeeping," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you provide to us. This Privacy Policy explains how we collect, use, disclose, and safeguard information in connection with your use of our website (the "Website"), communications with us, and inquiries regarding our services.

By accessing or using the Website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy.

1. INFORMATION WE COLLECT

We may collect information that you voluntarily provide to us, including:

Name;
Email address;
Telephone number;
Business name;
Information provided through contact or inquiry forms;
Information provided when scheduling a consultation;
Communications you send to us; and
Other information you voluntarily choose to provide.

When you visit our Website, certain technical information may also be collected automatically by our website platform or other service providers, such as device, browser, and general usage information.

2. HOW WE USE INFORMATION

We may use information collected through or in connection with the Website to:

Respond to inquiries and requests;
Communicate with prospective and existing clients;
Schedule and manage consultations;
Evaluate whether our services may be appropriate for a prospective client;
Provide and administer requested services;
Maintain appropriate business and administrative records;
Operate, maintain, secure, and improve the Website;
Protect our rights, property, security, and legitimate business interests; and
Comply with applicable laws, regulations, legal processes, and governmental requests.

Mindful Bookkeeping does not sell or rent personal information provided to us through the Website.

3. SENSITIVE AND FINANCIAL INFORMATION

General website contact methods and ordinary email are not intended for the transmission of sensitive financial or personally identifiable information.

Please do not submit bank account numbers, account credentials, passwords, Social Security numbers, taxpayer identification numbers, payment card information, or other highly sensitive information through general website forms or ordinary email.

Clients may be provided with designated secure methods for transmitting documents, financial information, credentials, and other sensitive information when necessary for the performance of bookkeeping services.

4. DISCLOSURE OF INFORMATION

We may disclose information when reasonably necessary to operate our business, provide services, protect our rights, or comply with applicable legal obligations.

Information may be shared with third-party service providers that assist us with business operations, such as website hosting, appointment scheduling, communications, bookkeeping software, secure document management, information security, and other administrative or technology services.

We may also disclose information when required by applicable law, regulation, subpoena, court order, governmental request, or other legal process, or when reasonably necessary to protect the rights, property, security, or safety of Mindful Bookkeeping, our clients, Website users, or others.

When information relates to an existing client, any disclosure or use of such information will also be subject to the confidentiality provisions of the applicable client service agreement.

Mindful Bookkeeping does not sell personal information to third parties.

5. THIRD-PARTY SERVICES AND LINKS

The Website may use or provide links to services operated by third parties, including website hosting, appointment scheduling, social media platforms, and other technology providers.

For example, our Website is hosted on Cloudflare, and appointments are scheduled on this site and confirmations are sent through Resend. When you interact with a third-party website, platform, or service, information may be collected and processed in accordance with that provider's own privacy policy and terms.

Mindful Bookkeeping does not control and is not responsible for the privacy, security, availability, or data-handling practices of independent third parties. We encourage you to review the privacy policies of any third-party services you choose to use.

6. COOKIES AND SIMILAR TECHNOLOGIES

Our Website platform or third-party services used in connection with the Website may use cookies or similar technologies to provide website functionality, maintain security, remember preferences, or understand general Website usage.

Your browser may allow you to control or disable certain cookies. Disabling cookies may affect the availability or functionality of certain Website features or third-party services.

7. DATA SECURITY

Mindful Bookkeeping uses reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, use, alteration, loss, or disclosure.

However, no method of transmission over the Internet, electronic communication, or electronic storage can be guaranteed to be completely secure. Accordingly, we cannot guarantee the absolute security of information transmitted electronically.

8. DATA RETENTION

We may retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, provide services, maintain appropriate business records, comply with legal or contractual obligations, resolve disputes, and protect our legitimate business interests.

Retention periods may vary depending on the nature of the information and the purpose for which it is maintained.

9. CHILDREN'S PRIVACY

The Website and services offered by Mindful Bookkeeping are intended for businesses and adults and are not directed toward children under the age of thirteen (13).

We do not knowingly collect personal information from children under the age of thirteen through the Website. If we become aware that such information has been collected, we will take reasonable steps to delete it as appropriate.

10. YOUR PRIVACY REQUESTS

You may contact us regarding personal information you have voluntarily provided through the Website, including requests to correct or delete such information.

Requests may be subject to reasonable verification and applicable legal, contractual, accounting, record-retention, or other legitimate business requirements. Accordingly, we may be required or permitted to retain certain information even after receiving a deletion request.

11. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update or modify this Privacy Policy from time to time to reflect changes in our practices, services, technology, or applicable requirements.

Any revised Privacy Policy will become effective when posted to the Website unless otherwise stated. The "Last Updated" date above will reflect the date of the most recent revision.

12. CONTACT INFORMATION

If you have questions or concerns regarding this Privacy Policy or our privacy practices, please contact:

Mindful Bookkeeping, LLC

Email: tia@mymindfulbookkeeping.com
Telephone: (904) 417-8679